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Institutional Guidelines for the Use of Generative AI Tools

(AI Governance Working Group, ºÚÁϳԹÏÍø±¬ÍøÕ¾ College, March, 2025)

• If you are considering using AI, these guidelines are shared to support AI understanding, experimentation, and use across the College.
• Please note that guidelines specific to teaching and learning uses are the purview of ºÚÁϳԹÏÍø±¬ÍøÕ¾ faculty. Students are required to abide by faculty guidance for their courses.

Protect confidential data

In accordance with ºÚÁϳԹÏÍø±¬ÍøÕ¾’s (WISP), you should only enter information available to the general public into generative AI tools. Information shared with generative AI tools using default settings is not private and could expose proprietary or sensitive information to unauthorized parties. Exceptions to this requirement can only be made when using AI tools approved and explicitly documented by the Chief Information Officer (CIO) or the Chief Information Security Officer (CISO).

Review AI content carefully before publication

You are responsible for any content that you produce or publish that includes AI-generated material: AI-generated content can be inaccurate, misleading, or entirely fabricated (sometimes called “hallucinations”), and may contain copyrighted material.

Consider how AI impacts teaching and learning

• Generative AI resources focused on learning and teaching can be found in the "s" organization in Canvas.
• Faculty should be clear and explicit about their policies on generative AI with the students they are teaching and advising. Students are encouraged to ask their instructors for clarification about these policies as needed. Review the Academic Honor Code and faculty handbook for details.

Adhere to the College’s policies, including those on academic integrity

• Integrity is essential in creating an academic environment dedicated to the development of independent modes of learning, analysis, judgment, and expression.
• Academic dishonesty, in or out of the classroom, is antithetical to the College’s institutional values and constitutes a violation of the Academic Honor Code.

Follow the data sharing practices and policies that were established by the Data Governance Committee

• Consider the sensitivity of data by reviewing the Data Classification Policy. Sensitive data should be used with caution. Restricted data should not be used with AI tools.
• Contact the person who stewards the data you are using or would like to use. If you are not sure who the data steward is, you may contact a member of the Data Governance Committee.

Be alert for AI-enabled phishing

Generative AI has made it easier for malicious actors to create sophisticated scams at a far greater scale. Continue to use safe computing best practices and report suspicious messages using the options outlined in the “” article.

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Important Considerations

Environmental Impact

• Energy and Water Consumption: AI models often require significant computational resources and more energy and natural resources to operate than other software and technical tools. Please consider the environmental impact of AI models and available alternatives before using these tools for work that can be accomplished in other ways. 
• Resource Efficiency: Aim to use AI tools and services that prioritize more sustainable models and use renewable energy sources. 
• Review ºÚÁϳԹÏÍø±¬ÍøÕ¾’s Environmental Mission Statement
  for additional information on the College’s values as they relate to sustainability and environmental stewardship.

Copyright and Intellectual Property

• Ownership of AI-Generated Content
  Clarify who holds the rights to content generated by AI tools.
• Respect for Original Work
  Ensure that output from AI tools do not infringe on existing copyright by generating content that closely replicates or derives from copyrighted materials without permission.
• Attribution Requirements
  If AI-generated content is based on datasets or models using copyrighted materials, proper attribution or licensing agreements may be required.

Ethics

• Transparency
  Make clear when AI tools are being used in content creation or decision-making processes to avoid misleading stakeholders or the public.
• Bias and Fairness
  Monitor and mitigate biases in AI outputs, ensuring that content does not perpetuate harmful stereotypes or discriminatory practices.

Use of Images and Video

• Image Ownership and Licensing
  Confirm that any images or videos generated by AI tools are free from copyright issues, or ensure proper licensing and permissions are obtained.
• Manipulation of Visual Content
  Be cautious when using AI to generate or alter images and videos, especially in contexts where misrepresentation could occur (e.g., deepfakes or misleading visuals).
• Respect for Privacy
  When using AI tools to generate or alter images/videos involving individuals, ensure that personal privacy is respected, and obtain consent where applicable.

Video: The Ethical Considerations of Using AI

What Ethical Considerations Should be Taken Into Account With Generative AI?
A three-minute video exploring the ethical considerations that come with generative AI, including issues of bias, privacy, and transparency.

 

Apple Intelligence

Recently released by Apple, is another generative AI tool that is being added to the Mac operating system and therefore will be available to all ºÚÁϳԹÏÍø±¬ÍøÕ¾ students through their Digital Excellence Commitment (DExC) MacBooks.

Apple Intelligence for macOS includes

• Writing tools - Summarize selected text with a tap, proofread your work, and find the right wording and tone.
• Enhanced Siri – A smarter Siri with new capabilities using AI.
• Image Playground – Create custom, AI-generated images using the Image Playground app.
• Cleanup in Photos – Uses AI to cleanup or remove objects from photos.
• Custom Memories in Photos – Describe what you’d like to create memories of, and Photos will use AI to generate a movie using related images from your Photos library.
• Genmoji – Create custom emojis
• Integration with ChatGPT – When Siri can’t answer a question, it will prompt you to ask ChatGPT.
• Extreme privacy – Your data is never stored, your prompts are for you only, and the security is verifiable by third parties