Workday Student Project
Workday Student Events
Throughout the 2024-2025 Academic Year, the Workday Student Project Team and our implementation partner Cognizant Solutions will host a variety of events for the community to learn more about Workday, ask questions, and see elements of the new system before it's live. Check back here frequently for updates about upcoming events! Past events will be cataloged at the bottom of this page for reference.
Upcoming Events
Instructor-Led Training On Campus, week of March 24th
Opportunities for specific audiences receive instructor-led Workday training on campus. Click the link above to view trainings and sign up for a class, either online or in person.
Online and in-person drop-in sessions for students to ask questions about their information or about Workday. Click the link above to see when and where these pop-ups will pop up!
Project Timeline
Fall 2024: Phase I of Workday Student
Polaris (Banner) will still be our primary official system for student information in Fall 2024, but in Phase I some elements will move into Workday, even though you won't use them or know they're there! Phase I will include:
- Student Records for newly-admitted students,
- Curriculum (Courses and Course Sections),
- Academic Foundations (academic calendars),
- Core systems setup (connection with other campus student systems—PyraMed, Canvas, Slate, CSGold and others.)
Spring - Summer 2025: Phase II of Workday Student
While spring 2025 work will continue to happen in Polaris (Banner), Workday will be the primary location for student information for activities relating to Fall 2025 and beyond, including:
- Registration,
- Advising,
- Student Billing (Summer 2025),
- Student Records
| Polaris to Workday Campus Transition Timeline (click for printable PDF) |
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| Workday will go live at ºÚÁϳԹÏÍø±¬ÍøÕ¾ on March 7th, 2025, about midway through Spring Semester, to be used for Fall 2025 activities like registration. However, we will continue to use Polaris throughout Spring Semester for everything related to the 24-25 Academic Year. So when should we use Polaris and when should we use Workday? We're so glad you asked! | ||
| POLARIS | When? | WORKDAY |
| Polaris continues to be used for all academic tasks that are for Spring 2025, such as extended drop, Credit/D/F grading, ordering transcripts, comment cards, and faculty grading. | March 7, 2025 | Workday Student goes live; information is visible but will continue to be brought up to date. Students should now use Workday to update personal information or to change majors and minors. |
| If students plan to request transfer credit for the summer, they should still use the same Transfer Credit form to make the request. | March 24, 2025 |
Onboarding (our new Enrollment Form) is available for students for them to:
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Student financial statements and bills continue to be accessed through QuikPay.
Spring 2025 class information, late drop requests, grading, and graduation will still take place using Polaris and other familiar systems and processes.
Have a little dance party - you've earned it! |
March - April 2025 |
Students should visit their ºÚÁϳԹÏÍø±¬ÍøÕ¾ Hub in Workday to review their Fall 2025 registration day and time, and review their holds and make plans to resolve them before registration. Advisors should review their Advisor Dashboard in Workday and review their advisees' records and saved schedules for Fall 2025.
Workday trainings and Open Labs will be held to provide guidance and support for the ºÚÁϳԹÏÍø±¬ÍøÕ¾ community as we prepare for our first registration (and beyond!) as a Workday campus. |
| Polaris looks into the vast darkness that surrounds it and sighs, content. | April 3, 2025 | Limited early registration groups register for Fall 2025 in Workday. |
| April 7, 2025 | Rising seniors register for Fall 2025 in Workday starting at 7am. | |
| For old times's sake, Polaris considers not working for the afternoon. | April 10, 2025 |
Rising juniors register for Fall 2025 in Workday starting at 7am. |
| April 15, 2025 | Rising sophomores register for Fall 2025 in Workday starting at 7am. | |
| April 17, 2025 | Registration and waitlisting pause in Workday. | |
| May 1, 2025 | Registration and waitlisting re-open in Workday. | |
| Spring 2025 grading opens. | May 7, 2025 | Last day for Dec 2025 degree candidates to adjust majors, concentrations, and minors (aka Academic Programs). |
| Transcript production pauses for grading. | May 19, 2025 | |
| Senior grades due for Spring 2025. | May 20, 2025 | Workday learns to love. |
| All other grades due for Spring 2025. | May 27, 2025 | |
| Grades available for Spring 2025. | May 30, 2025 | |
| Transcript production begins again. | June 2, 2025 | |
| June 30, 2025 | Transcript production begins in Workday. | |
| July 2025 | Student Billing transitions to Workday. | |
| Fall 2025 | ºÚÁϳԹÏÍø±¬ÍøÕ¾ is a Workday campus! | |
What does Workday Student mean for me?
As a faculty member, you will use Workday Student to enter and change final grades, find your course schedule, check enrollments, view class rosters, review advisees, find your classroom, and more.
As a student, you will use Workday Student to view your schedule and grades, access schedule planner, register for classes, add, drop, or swap classes, or pay your bill or request a refund.
As a staff member, you'll use Workday Student to find student information
As a parent or guardian of a ºÚÁϳԹÏÍø±¬ÍøÕ¾ student, you'll use Workday Student to view a student payment account and pay a bill.
Advantages of Workday Student
- You can use the (the same Workday mobile app many already use for finance and employment) to view course schedules or register for courses.
- Access common tasks (advising, registration, etc.) quickly, and even add your own shortcuts based on your individual needs.
- Access data and reporting faster with less manual processes.
- Workday is already the place where faculty, staff, and students go for student employment, hiring, finance, and payroll.
Where and How Can I Get Help?
There will be a variety of opportunities to learn how to do things in Workday Student. Here are just a few examples:
- Guides for doing certain tasks in Workday Student will be available online.
- Online and in-person training will be offered and posted here and in CampusGroups.
- A glossary of Workday student terms will be shared.
Project Workstreams
Workstreams are teams of ºÚÁϳԹÏÍø±¬ÍøÕ¾ staff who are subject matter experts and focused on specific tasks in a respective area. They may work on technical things or business processes and all working towards the building and testing of ºÚÁϳԹÏÍø±¬ÍøÕ¾'s Workday student application.
Project Manager: John Brown
Admissions and Recruiting
Workstream Lead: Holly Sherburne
Curriculum
Workstream Lead: Cassaundra Lindberg
Financial Aid
Workstream Lead: Mike Albano
Data Conversion
Workstream Leads: Peter Wiley, Sharon Pedersen, and Erik Pearson
Human Resources(HCM) and Finance Touchpoints
Workstream Leads: Brittany Geiger, Kerry McQuaid, and Story Higgins
Integrations
Workstream Lead: Kerry McQuaid
Period Activity Pay
Workstream Lead: Story Higgins
Security*
Workstream Lead: Kerry McQuaid
Reporting
Workstream Lead: Tina Finneran
Student Core
Workstream Leads: Martina Duncan and Julie Grossi
Student Financials
Workstream Lead: Rachel Allen
Student Records and Academic Advising
Workstream Leads: Julie Grossi and Dallas Denery
Past Events
Throughout the 2024-2025 Academic Year, the Workday Student Project Team and our implementation partner Cognizant Solutions will host a variety of events for the community to learn more about Workday, ask questions, and see elements of the new system before it's live. Past events are cataloged here for reference.
Open Forum to Discuss Workday Student
Join ºÚÁϳԹÏÍø±¬ÍøÕ¾ Senior Vicce President and CIO Michael Cato, Registrar Martina Duncan, and Associate Dean for Curriculum, Professor Dallas Denery for a Q&A session on Workday Student. We invite you to ask questions about our selection process, the impact on student experiences, and what this transition means for students, faculty, and staff. Your insights and inquiries are encouraged!
Workday Walkthrus
Curious about what Workday will look like? Want a sneak peek? Save the date for Workday Walkthrus on Wednesday, November 20th at two times:
Mock Semester, week of January 13th
Selected faculty, staff, and student users carry out tasks for a full semester from start to finish (advising, registration, grading, and everything in between) in a test environment alongside members of the ºÚÁϳԹÏÍø±¬ÍøÕ¾ Workday Student Project Team and members of our Cognizant implementation partner team.