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Workday Student Project

Workday student will be our new "hub" for class registration, grades, course schedule, advising, transcripts, class rosters, student billing, and more!
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Workday Student Events

Throughout the 2024-2025 Academic Year, the Workday Student Project Team and our implementation partner Cognizant Solutions will host a variety of events for the community to learn more about Workday, ask questions, and see elements of the new system before it's live. Check back here frequently for updates about upcoming events! Past events will be cataloged at the bottom of this page for reference. 

Upcoming Events

Mock Semester, week of January 13th

Selected faculty, staff, and student users carry out tasks for a full semester from start to finish (advising, registration, grading, and everything in between) in a test environment alongside members of the ºÚÁϳԹÏÍø±¬ÍøÕ¾ Workday Student Project Team and members of our Cognizant implementation partner team.

Instructor-Led Training On Campus, week of March 24th

Opportunities for specific audiences receive instructor-led Workday training on campus.

 

Project Timeline

Fall 2024: Phase I of Workday Student

Polaris (Banner) will still be our primary official system for student information in Fall 2024, but in Phase I some elements will move into Workday, even though you won't use them or know they're there! Phase I will include:

  • Student Records for newly-admitted students,
  • Curriculum (Courses and Course Sections),
  • Academic Foundations (academic calendars),
  • Core systems setup (connection with other campus student systems—PyraMed, Canvas, Slate, CSGold and others.)

Spring 2025: Phase II of Workday Student

While spring 2025 work will continue to happen in Polaris (Banner), Workday will be the primary location for student information for activities relating to Fall 2025 and beyond, including:

  • Registration,
  • Advising,
  • Student Billing,
  • Student Records

What does Workday Student mean for me?

As a faculty member, you will use Workday Student to enter and change final grades, find your course schedule, check enrollments, view class rosters, review advisees, find your classroom, and more.

As a student, you will use Workday Student to view your schedule and grades, access schedule planner, register for classes, add, drop, or swap classes, or pay your bill or request a refund.

As a staff member, you'll use Workday Student to find student information

As a parent or guardian of a ºÚÁϳԹÏÍø±¬ÍøÕ¾ student, you'll use Workday Student to view a student payment account and pay a bill.

Advantages of Workday Student

  • You can use the (the same Workday mobile app many already use for finance and employment) to view course schedules or register for courses.
  • Access common tasks (advising, registration, etc.) quickly, and even add your own shortcuts based on your individual needs.
  • Access data and reporting faster with less manual processes.
  • Workday is already the place where faculty, staff, and students go for student employment, hiring, finance, and payroll.

Where and How Can I Get Help?

There will be a variety of opportunities to learn how to do things in Workday Student. Here are just a few examples:

  • Guides for doing certain tasks in Workday Student will be available online.
  • Online and in-person training will be offered and posted here and in CampusGroups.
  • A glossary of Workday student terms will be shared.

Project Workstreams

Workstreams are teams of ºÚÁϳԹÏÍø±¬ÍøÕ¾ staff who are subject matter experts and focused on specific tasks in a respective area. They may work on technical things or business processes and all working towards the building and testing of ºÚÁϳԹÏÍø±¬ÍøÕ¾'s Workday student application.

Project Manager: Bernadette Looper Williams

Admissions and Recruiting
Workstream Lead: Holly Sherburne

Curriculum
Workstream Lead: Cassaundra Lindberg

Financial Aid
Workstream Lead: Mike Albano

Data Conversion
Workstream Leads: Peter Wiley, Sharon Pedersen, and Erik Pearson

Human Resources(HCM) and Finance Touchpoints
Workstream Leads: Brittany Geiger, Kerry McQuaid, and Story Higgins

Integrations
Workstream Lead: Kerry McQuaid

Period Activity Pay
Workstream Lead: Story Higgins

Security*
Workstream Lead: Kerry McQuaid

Reporting
Workstream Lead: Tina Finneran

Student Core
Workstream Leads: Martina Duncan and Julie Grossi

Student Financials
Workstream Lead: Rachel Allen

Student Records and Academic Advising
Workstream Leads: Julie Grossi and Dallas Denery

Past Events

Throughout the 2024-2025 Academic Year, the Workday Student Project Team and our implementation partner Cognizant Solutions will host a variety of events for the community to learn more about Workday, ask questions, and see elements of the new system before it's live. Past events are cataloged here for reference. 

Open Forum to Discuss Workday Student

Join ºÚÁϳԹÏÍø±¬ÍøÕ¾ Senior Vicce President and CIO Michael Cato, Registrar Martina Duncan, and Associate Dean for Curriculum, Professor Dallas Denery for a Q&A session on Workday Student. We invite you to ask questions about our selection process, the impact on student experiences, and what this transition means for students, faculty, and staff. Your insights and inquiries are encouraged!

Workday Walkthrus

Curious about what Workday will look like? Want a sneak peek? Save the date for Workday Walkthrus on Wednesday, November 20th at two times:

 

(207) 725-3000