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Data Governance Committee Charter
ºÚÁϳԹÏÍø±¬ÍøÕ¾ College

Introduction

Purpose/Goals

In recognition of the importance of data to improving operations and informing decision-making, the Data Governance Committee seeks to create a clear set of processes and procedures for accessing, using, and managing data. The committee broadly aims to:

• • Support a shared data culture on campus that values consistency, clarity, and quality.
  • Establish accountability and stewardship of the College’s data assets.
  • Govern access to data, balancing departments’ and individuals’ needs with applicable laws and regulations, privacy, and sensitivity for personal data, while also weighing reputational risk.
  • Resolve conflicts on data-related issues, including discrepant data definitions and complex access requests.
  • Develop policies that address questions around the production, definition, and use of data.

Responsibilities

The Data Governance Committee commits to ongoing responsibilities, as well as projects that will be completed within an established time frame.

Within the first two years of adopting this charter, the Committee will deliver the following:

• An inventory of the College’s data assets. Within each division, a data trustee, data steward(s), and data manager(s) will be appointed. The inventory will be made available to relevant parties at the College.
• Implementation of an approval process for data requests. As part of the implementation, departments will develop a matrix outlining access to commonly asked data elements from frequent requesting departments.

On an ongoing basis, the Committee will:

• Resolve data requests under its supervision and oversee the data request process.
• Create and document definitions of select terms used across the College.
• Ensure that each new data asset has a steward and trustee.
• Make data governance transparent to the wider ºÚÁϳԹÏÍø±¬ÍøÕ¾ community and raise awareness of the Committee’s work through various channels (e.g., website).
• Promote data quality, standards, and a sense of shared responsibility across the College through training, tools, and resources, among other means.

Membership and Operation

The Data Governance Committee will be comprised of Data Stewards. The Stewards may ask Data Managers to support the Committee’s work as needed and invite them to participate in relevant parts of Committee meetings.

Members of the Data Governance Committee:

One Data Steward from each of the following offices/divisions:

• Office of Academic Affairs
• Office of Admissions and Student Aid
• Office of Communications and Public Affairs
• Office of Development and Alumni Relations
• Office of Finance and Administration
• Office of Inclusion and Diversity
• Office of the President/Secretary of the College
• Division of Student Affairs

Permanent members:

• Chief information officer or designee
• Senior director and chief information security officer
• Legal officer
• Registrar
• Senior vice president for Institutional Research, Analytics, and Consulting (Chair)

Committee staff:

• Senior director of institutional research and data warehousing

In consultation with the Committee’s chair, the data trustees from each division will appoint the data stewards and the data stewards will appoint data managers for their division. There may be multiple Stewards within a single division, but only one will serve on the Committee at a time. The Stewards’ terms are three years, with the option for renewal.

The Committee will meet at least once per year. The Committee will create working groups for projects, as needed, which may require additional meeting time. ºÚÁϳԹÏÍø±¬ÍøÕ¾'s data governance website will be reviewed annually to ensure that it reflects the most up-to-date information available.

[1] Non-Invasive Data Governance (2014)