ºÚÁϳԹÏÍø±¬ÍøÕ¾

Statement of Aims

The SAC's mission is to listen within the community and bring ideas to college leaders to contribute to a more positive and equitable workplace culture. A spirit of community building is central to all aspects of this work and the SAC will partner with other campus groups and leaders to further expand our impact.

Membership

Membership includes all benefit eligible staff.

The Steering Committee

• The Steering Committee will consist of a total of 12 members.
  • There will be 10 voting members elected from the general membership for staggered three-year terms.
    • Half will be Support Staff
    • Half will be Administrative Staff
    • The committee will endeavor to have a balanced representation of staff from all divisions of the college.
    • Of the members, two will be elected Co-Chairs, one each from the Support and the Administrative staff.
  • The Executive Assistant to the President and an HR representative will serve as non-voting, ex-officio members.
• The Steering Committee may create ad-hoc committees as necessary, either internally or by requesting volunteers from the general membership.
• Roles on the Steering Committee include Co-Chair, Website Administrator, and Member-at-Large.

Meetings

• There will be monthly meetings of the full Staff Advisory Committee held during the academic year.
• Sub-committee meetings will be conducted as needed during the calendar year.
• All full committee meetings will be called and presided over by one or both of the Co-Chairs.
• The Co-Chairs will distribute agendas to the committee membership one week prior to a meeting, including a call for additional agenda items.
  • The committee membership may submit items for meeting agendas up to the day before the meeting.
• Meeting minutes will be available on the website no later than a week after a meeting has taken place.
• Action on all motions will be decided by the majority of voting members.
  • If there is uneven representation in the committee membership at a meeting, the vote will be conducted outside of meeting time.
  • If there is a mid-term departure, resulting in uneven representation in the committee membership, the Co-Chair from the majority constituency will abstain from voting until equal representation is restored.
• Items of new business not included on the agenda will be voted on at the following meeting if more time is needed to deliberate.

Nominations and Elections Procedures

• A call for nominations for Steering Committee Members will go to the constituency three weeks before an election.
• The call will be announced through digest posts, email, and paper announcements to departments without regular access to email. Nominations for the Steering Committee will be solicited from the general membership each January or whenever a vacancy occurs.
  • Self-nominations are accepted.
  • An employee must be considered in good standing to be elected.
• The Steering Committee will conduct elections if there are more nominees than open positions.
• Votes will be conducted cross-constituency. Constituents will vote on each open position for both administrative staff representatives and support staff representatives. If there is a tie vote a runoff will be conducted to break the tie.
• The 10 voting members of the Committee will be elected by the constituency for staggered three-year terms each January or as vacancies occur.
• If a member is elected off-cycle, their term begins immediately, and their official start date will be recorded as the closest January to their election.
• Co-Chairs will be elected anytime there is a vacancy by the voting members of the Steering Committee.
  • There is a two-year term-limit on the Co-Chair role.

Amendment of the Guidelines

• The guidelines can be amended after securing a two-thirds vote of full committee membership and approval from the Senior Officers of the College.

Events and Purpose

• The SAC is primarily an advocacy-focused committee. Events we offer, such as Coffee with the President, will support the SAC’s mission to contribute to a more positive and equitable workplace culture and build community on campus. The SAC will hold a variety of meetings to fit the needs of the general membership:
  • Full Committee meetings will be held monthly during the academic year to discuss feedback from the constituency with ex-officio members, form small group committees, and schedule events.
    • Notes will be published on our website.
    • Meetings will be scheduled to accommodate those with more constrained hours (i.e. dining or housekeeping)
  • Listening Sessions are opportunities for the general membership to meet with members of the SAC to raise concerns and suggest points for further advocacy.
    • Listening sessions will not include ex-officio
    • Notes from these sessions will not be shared. General ideas will be brought forth to full committee meetings.
    • Different sessions may be offered for administrative and support staff.
  • Small Group Committees are working groups for SAC members and volunteers from the general membership to address specific topics
• The SAC will maintain an anonymous suggestion box on the website and promote its usage across campus. These suggestions will be discussed at full committee meetings.
• The SAC will continue to host events that align with the mission of the group, such as Coffee with the President.
• The SAC will continue to attend New Employee Orientation sessions.
• The SAC will solicit and manage a list of constituents interested in serving on other committees (ex. Benefits Advisory Committee).