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The chair/director submits a near-final draft of the narrative and a table of contents for the entire self-study to the associate dean seven weeks before the review committee's visit. (All data cited in the self-study narrative must correspond to the data provided in the Academic Data Profile reports.) Within two weeks, the associate dean reviews the document with the chair/director and suggests revisions. The chair/director then has two weeks to complete final revisions.

The dean’s office will determine each reviewer’s preference for digital or hard copy and inform the department, which will provide hard copy binders, as needed, along with a digital copy to the Office of the Dean for Academic Affairs three weeks before the review committee's visit. One hard copy binder must be provided as a file copy for the Office of the Dean for Academic Affairs and should include the syllabi of all courses taught over the past two to three years (double-sided). Hard copy binders for reviewers, if needed, must include the final self-study and all supporting material (double-sided) except the course syllabi, which should be sent as individual pdf files to acadaffs@bowdoin.edu. Reviewer materials will be sent to reviewers by the Office of the Dean for Academic Affairs.